1. Provide three company names for the proposed company to check their availability name with the Hong Kong Companies Registry (“CR”)
2. After completing our "Incorporation Questionnaire", the Client should provide IPAS a copy of the identity card or passport (for Individual), a copy of Certificate of Incorporation and the Business Registration Certificate (for corporate), a copy of address proof issued in recent 2 months for each of the Company's shareholders, directors and company secretary.
3. IPAS will inform to the Client of the name search result, readiness of the required information, and forward the invoice of the incorporation service to Client for settlement.
4. Upon receipt of the payment and the duly signed “Incorporation Questionnaire” from the Client, IPAS will proceed with the application for the Certificate of Incorporation and Business Registration Certificate.
5. IPAS will notify the Client to collect the Certificate of Incorporation, Business Registration Certificate and minutes book, share certificate book, various register, company chop etc. for the new registered company, when they are issued.
   

1. Be the company secretary of the new company;
2. Prepare and file an annual return to the Companies Registry;
3. Advise clients on company secretarial matters.                           
   (Note: After the provision of advice, if the client decide to proceed with the required service, an additional fee will be charged by IPAS.)

1. Provide three names for the new company to check the availability of the proposed company name for incorporation and the stated purpose for setting up the incorporation.
2. Representatives from the IPAS will meet with the Client to discuss and analyse their need of setting up an overseas company.
3. After completing our "Incorporation Questionnaire – Overseas Company", the Client should provide IPAS a copy of the identity card OR passport (for Individual), a copy of Certificate of Incorporation and the Business Registration Certificate (for corporate), a copy of address proof issued in recent 2 months for EACH of the Company's shareholders, directors and company secretary.
4. IPAS will inform the Client of the name search result, readiness of the required information, and forward the invoice of the incorporation service to the Client for settlement.
5. Upon receipt of the payment and the duly signed “Incorporation Questionnaire – Overseas Company” from the Client, IPAS will proceed with the application for incorporation and registration.
6. IPAS will notify the Client to collect the Certificate of Incorporation and all other documents for the new company.
   

1. To renew the Business Registration Certificate by paying the prescribed fee to the Hong Kong Inland Revenue Department.
2. To submit an annual return together with annual fee to the Hong Kong Companies Registry.
3. To conduct its annual general meeting in accordance with the accounting reference period.
4. To submit the audited financial statements, Profit Tax Returns etc. of the company in accordance with the Hong Kong tax regulations.
   

1. There is no amendment to the requirement that a private company should file an annual return.  Every registered company is still required to file the annual return within 42 days after the anniversary of the incorporation.
2. The difference is that the Companies Registry has abolished the form of "Certificates of No Change ". Even if there is no change in the Company's information as in the previous year, filing an annual return to the Companies Registry will be required.

1. The new Ordinance simplifies the process of setting up a company in Hong Kong. It has also simplified the requirement on execution of documents and use of the common seal.  If the company chooses to keep a common seal, the company may, under section 127 of the new Ordinance, decide whether or not to execute the document under its corporate seal.  If a company elects to execute a document under the seal of the corporation, it shall be sealed in accordance with the provisions of its articles. In addition, the Company may execute the company documents in following manners:
2. (In the case of a company with only one director) to sign the document on behalf of the company by the sole director; OR
3. (In the case of a company with two or more directors) the document may be signed by the following persons on behalf of the company:
   (a) the two directors or any of two directors of the company; OR
   (b) any director of the company and the company secretary of the company.

Yes, but the following conditions must be met :

1. A private company or a company limited by guarantee can apply for de-registration;
2. Must obtain the consent of all shareholders;
3. The Company has ceased to function without any operation or business, or before the application for cancellation;
4. There were no outstanding debts and liabilities, including government fees and taxes;
5. The company has obtained a “Notice of No Objection to a Company being Deregistered” (Notice of No Objection) from the Commissioner of Inland Revenue;
6. The company is not a party to any legal proceedings;
7. The company’s assets do not consist of any immovable property situate in Hong Kong; and
8. (If the company is a holding company), none of its subsidiary’s assets consist of any immovable property situate in Hong Kong.

In a corporate transfer and acquisition project, preparing the company document work often takes a long time to deal with. If a company does not have a specialist or experienced staff in preparing the documents, it does not only take time but often does not meet the need of the other party. If you entrust the lawyer to prepare for you, the legal costs are very impressive.

The IPAS Corporate Secretarial Services team has experienced paralegal who can provide corporate filing and pre-screening services for corporate transfers, acquisitions and mergers before the due diligence process. You time and money could be saved.